1. Introduction

Jamiah Naleemiah Institute ("the Institute", "we", "our", or "us") is committed to protecting the privacy and security of students, parents, lecturers, staff members, applicants, and authorized users of the Institute ERP System.

This Privacy Policy explains how we collect, use, store, protect, and disclose personal information through our ERP platform.

By accessing or using the ERP System, you agree to the terms outlined in this Privacy Policy.

2. Information We Collect

Student Information

• Full Name
• Student Registration Number
• Date of Birth
• NIC / Passport Details
• Contact Information
• Residential Address
• Academic Records and Results
• Attendance Records
• Course Enrollments
• Student Photographs

Parent / Guardian Information

• Full Name
• Contact Numbers
• Email Address
• Relationship to Student

Staff and Lecturer Information

• Name and Designation
• Contact Information
• Employment Records
• Professional Qualifications
• Attendance Information

System Information

• IP Address
• Browser Information
• Device Information
• Login Activities
• System Audit Logs

3. How We Use Your Information

• Manage admissions and student registrations.
• Maintain academic and examination records.
• Monitor attendance and academic progress.
• Process fees and payments.
• Communicate with students, parents, and staff.
• Generate institutional reports and analytics.
• Improve ERP functionality and security.
• Comply with legal and regulatory obligations.

4. Information Sharing

Jamiah Naleemiah Institute does not sell, rent, or trade personal information.

Information may be shared only:

• With authorized Institute administrators and staff.
• With trusted service providers supporting the ERP System.
• When required by law or government authorities.
• To protect the rights, safety, and security of the Institute and its users.

5. Data Security

We implement appropriate technical and organizational measures to protect personal information, including:

• Secure user authentication.
• Password protection and encryption.
• Role-based access controls.
• Regular data backups.
• System monitoring and audit logging.
• Secure server infrastructure.

While we strive to protect personal information, no online system can guarantee absolute security.

6. Data Retention

Personal information will be retained only for as long as necessary to fulfill educational, administrative, legal, and regulatory requirements.

When information is no longer required, it will be securely deleted or anonymized.

7. User Rights

Users may have the right to:

• Access their personal information.
• Request correction of inaccurate information.
• Request updates to personal records.
• Request deletion where legally permissible.

8. Cookies and Tracking Technologies

The ERP System may use cookies and similar technologies to:

• Maintain secure login sessions.
• Improve user experience.
• Monitor website performance.
• Enhance system security.

Users may disable cookies through browser settings; however, some ERP features may not function properly.

9. Children's Privacy

For students under the age of 18, personal information may be processed with the knowledge and authorization of parents or guardians where required by law.

10. Changes to this Privacy Policy

Jamiah Naleemiah Institute reserves the right to modify this Privacy Policy at any time. Updated versions will be published within the ERP System and become effective immediately.

11. Contact Information